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Annual Meeting Volunteer Opportunities

The Annual Meeting is the perfect time to meet other members through volunteering. Check out our Annual Meeting page for our most up to date information!

Committee Volunteer Opportunities

2023-2024 AEIRS Committee, Appointee, and Liaison Charges

Committee Charges

Bylaws Committee

  • solicit recommendations pertinent to bylaw changes

  • make recommendations to the BoD regarding Bylaw changes to be included in Mid-year report for BoD review at Mid-year meeting

  • notify membership 30 days prior to Annual Meeting of the proposed Bylaws changes

  • present all changes to be voted upon by the membership at the Annual Meeting

  • conduct biennial review of Bylaws in the third quarter of odd numbered years

  • perform additional duties as assigned.

Education Committee

 

  • Chair and Vice Chair should join the ASRT Education Chapter and monitor the Education Community posts for announcements regarding draft professional curricula, accreditation issues and other matters pertinent to educational programs and the membership. Email all relevant materials to the Board Advocate for approval and then email approved material to the Operations Manager, Technical Support Specialist, and Social Media Assistant along with an introductory paragraph for posting. Committee members who are ASRT Education Chapter members should assist in this effort.

  • identify individuals to represent AEIRS on national professional organization curricular committees and task forces

  • assist Event Coordinator and/or Annual Meeting Chair at Annual Meeting

  • collaborate with the Event Coordinator, Operations Manager, Technical Support Specialist, and Board Advocate to create, advertise, offer, and facilitate virtual CE sessions (2-3 CEs) as directed by the board

  • collaborate with the Research Committee Chair and Event Coordinator to offer at least one CE related to research and writing at either the Annual Meeting or one webinar(s)

  • perform all additional duties as assigned


 

Fellows Committee

 

  • review the Fellow document and suggest revisions to the BoD by September 1st

  • review the FAQ document regarding the Fellow application and process and suggest revisions to the BoD by September 1st

  • encourage members to review the Fellow application to determine whether they meet the established criteria in each category to qualify for Fellow status; work with Social Media Team to post on social media accounts

  • review the AEIRS Fellow Medallion Policy, and suggest revisions to the BoD by January 1st

  • evaluate applications for Fellow status using the evaluation point scale and form by February 15th

  • notify the AEIRS President and Operations Manager of applicants meeting the criteria for elevation to Fellow status by March 1st

  • notify applicants of the Committee’s decision by March 1st

  • plan and facilitate the Fellow ceremony for the 2024 Annual Meeting

  • perform additional duties as assigned

 

Membership Committee

 

  • recruit new members to help the Association increase membership.

  • encourage committee members to attend local and state meetings as AEIRS greeters and inform attendees regarding scholarship and research opportunities.

  • work in conjunction with the Annual Meeting Chair & Event Coordinator to plan, implement and manage an off-site social event at the 2024 Annual Meeting (Jacksonville, FL); submit proposal to BoD by January 1st.

  • serve as hosts to welcome new members during the 2024 Annual Meeting Welcome Reception

  • create outreach to new members and provide website orientation at least twice a month using contact information provided weekly by Operations Manager

  • perform all additional duties as assigned.


 

Nominating Committee

 

  • work with the Operations Manager to send an email call for nominations to all members and request recommendations. Names will be accepted between October and January prior to the 2024 Annual Meeting

  • send names of all qualified candidates to the Operations Manager five months (February) prior to the 2024 Annual Meeting

  • obtain at least one qualified candidate for the Director-at-Large, and President-elect ballot by the nominating deadline.

  • perform all additional duties as assigned

 

 

Research Committee

 

  • review all research grant application materials and make changes as necessary to ensure clarity of the requirements by September 1st

  • review the form used to evaluate research grant applications and make changes as necessary to ensure the objectivity of the reviewers by September 1st

  • work with Operations Manager to send an email call for Research Grant applications in late January and assist in identifying applicants

  • review applications submitted for the research grant in March and forward the committee’s recommendation(s) to the Operations Manager

  • serve as mentors to AEIRS members who need guidance with grant applications.

  • collaborate with the Education Committee and Event Coordinator to offer at least one CE related to research and writing

  • perform all additional duties as assigned.


 

Scholarship Committee

 

  • review all scholarship application materials and make changes as necessary to ensure the clarity of the requirements by September 1st

  • annually review forms used to evaluate all scholarship applications and make changes as necessary to ensure the objectivity of the reviewers by September 1st

  • work with the Operations Manager to send an email call for Scholarship applications and assist in identifying applicants

  • review applications submitted for AEIRS scholarships in May and forward committee’s recommendations to the Operations Manager

  • perform all additional duties as assigned.

Appointment Charges

Social Media Assistant

 

  • post information about the AEIRS and AEIRS events, to include the Annual Meeting and all webinars, to all AEIRS social media accounts (website, Fb, Instagram)

  • post information about candidates who are AEIRS members running in the ASRT elections by February 15th (names, brief biographies, pictures to Fb)

  • post information about candidates for the AEIRS election as soon as information is available

  • review the ASRT Scanner and Radiologic Technology, and highlight AEIRS members publications on AEIRS social media accounts

  • create and launch social media posts for at least six of the following special occasions: Labor Day, Veteran’s Day, Halloween, Thanksgiving, Christmas, New Years, Valentine’s Day, St. Patrick’s Day, Mother’s Day, Memorial Day, Father’s Day, Independence Day (Note: these can be humorous if appropriate)

  • create and launch social media post regarding the beginning of the academic year by September 1st

  • create and launch social media post promoting National Radiologic Technology Week by no later than the first day of that week

  • create and launch social media post regarding the end of the academic year by May 1st

Editorial Review Board Chair

 

  • blind the manuscript

  • send blinded manuscript and cover letter including deadline to ERB members (at least 2 members, but usually 3-5 members)

  • when ERB review is returned, compose letter to author with findings (publication as is, publication after minor revisions, publication after major revisions, or not publishable) specific suggestions made by ERB members based on their review of the manuscript, and procedure to be followed by author and deadline for response

  • after manuscripts are revised by author, returned, and approved by ERB, forward to the Journal Executive Editor

  • request a signed, physical Copyright Stipulations form for all manuscripts accepted for publication

  • appoint members to the ERB as needed – criteria for appointment:

  • must be an active member of AEIRS

  • preferably be Doctoral-prepared

  • serve no more than three consecutive appointments for chair and members

  • chair and members will serve for no more than three appointments

  • Orient new ERB members

 

Journal Executive Editor

  • receive approved manuscripts from Chair of ERB

  • review manuscripts for content

  • work with Managing Editor and President-Elect on publication timetable

  • select manuscripts for publication and place in publication timetable

  • review manuscripts after layout completed

  • approve layout

  • write editorial for each edition of Journal

  • communicate with publications advocate (President-Elect) and Operations Manager regarding Journal activities and provide recommendations regarding the Journal to the BoD (via the President-Elect)

  • identify and communicate with individuals to prepare columns in the Journal (when appropriate).


 

Newsletter Executive Editor

 

Has the responsibility for assuring the timely release of issues of the AEIRS Newsletter which are charged to include the following:

  • Spring issue – upcoming Annual Meeting program and hotel information, welcome message from Annual Meeting chair, Save the Date for next Annual Meeting, link to workshop registration form (if indicated), other workshop wrap-up (if indicated), link to membership application, new member list, President’s message, BoD contact list, social media, in memoriam, advertising

  • Fall issue – Annual Meeting wrap-up (highlighting faculty & presentations, honors lecturer, new Fellows, new Life members, new Honorary members, awards winners, silent auction, special donations, conference partner logos, new BoD photo, committee list, save the date upcoming Annual Meeting, call for nominations, spring workshop promo (if indicated), RSNA program, other workshop wrap-up (if indicated), and workshop registration form, link to membership application, new member list, President’s message, new BoD contact list, Facebook promo, in memoriam, advertising

  • assure that editions of the Newsletter inform the membership on international, national, and regional matters of importance to AEIRS

  • advocate submission to the Newsletter

  • work with authors to assure timely submission of articles and obtain a signed physical Copyright Stipulations form for articles accepted for publication

  • assure that an appropriate layout and artwork are maintained

  • communicate with publications advocate (President-Elect) and Operations Manager regarding Newsletter activities and provide recommendations regarding the Newsletter to the BoD (via the President-Elect)

Liaison Charges

 

AMERICAN ASSOCIATION OF MEDICAL DOSIMETRISTS (AAMD)

  • be available to give greetings on behalf of AEIRS at official AAMD conferences when in attendance

  • serve as an intermediary between AEIRS and AAMD to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the AAMD activities through consultation and correspondence, electronic reports for the Mid-year and pre- and post-Annual Board meetings

  • coordinate conjoint projects approved by the BoD

ASSOCIATION OF AMERICAN PHYSICISTS IN MEDICINE (AAPM) CARES

 

  • be available to give greetings on behalf of AEIRS at official AAPM CARES meetings when in attendance

  • keep the AEIRS BoD informed of AAPM CARES activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post-Annual Board meetings

  • initiate the inclusion of AAPM CARES radiation safety and quality educational materials in AEIRS publications, on the web, and on social networking sites

ASSOCIATION OF MEDICAL IMAGING MANAGEMENT

 

  • be available to give greetings on behalf of AEIRS at official AHRA meetings when inattendance

  • serve as an intermediary between AEIRS and AHRA to recruit new members and

  • develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the AHRA activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post-Annual Board meetings

AMERICAN SOCIETY (TARGETING CANCER CARE) FOR RADIATION ONCOLOGY (ASTRO)

  • be available to give greetings on behalf of AEIRS at official ASTRO conferences when in attendance

  • serve as an intermediary between AEIRS and ASTRO to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the ASTRO activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post-Annual Board meetings

  • coordinate conjoint projects approved by the BoD

INTERNATIONAL SOCIETY OF RADIOGRAPHERS & RADIOLOGICAL TECHNOLOGISTS (ISRRT)

 

  • be available to give greetings on behalf of AEIRS at official ISRRT meetings when in attendance

  • serve as an intermediary between AEIRS and ISRRT to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the BoD informed of the ISRRT activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post -Annual Board meetings

 

NUCLEAR MEDICINE TECHNOLOGY CERTIFICATION BOARD (NMTCB)

 

  • be available to give greetings on behalf of AEIRS at official NMTCB meetings when in attendance

  • serve as an intermediary between AEIRS and NMTCB to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the NMTCB activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post -Annual Board meetings

SOCIETY OF DIAGNOSTIC MEDICAL SONOGRAPHERS (SDMS)

 

  • be available to give greetings on behalf of AEIRS at official SDMS conferences when in attendance

  • serve as an intermediary between AEIRS and SDMS to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the SDMS activities through consultation and correspondence, electronic reports for the Mid-year and pre- and post-Annual Board meetings

  • coordinate conjoint projects approved by the BoD

 

INTERNATIONAL SOCIETY FOR MR RADIOGRAPHERS & TECHNOLOGISTS (ISMRT)

  • be available to give greetings on behalf of AEIRS at official SMRT conferences when in attendance

  • serve as an intermediary between AEIRS and SMRT to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the SMRT activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post-Annual Board meetings

  • coordinate conjoint projects approved by the BoD

 

SOCIETY OF NUCLEAR MEDICINE & MOLECULAR IMAGING - TECHNOLOGIST SECTION

(SNMMI-TS)

 

  • be available to give greetings on behalf of AEIRS at official SNMMI-TS meetings when in attendance

  • serve as an intermediary between AEIRS and SNMMI-TS to recruit new members and develop collaborative initiatives that benefit the membership of AEIRS

  • keep the AEIRS BoD informed of the SNMMI-TS activities through consultation and correspondence, electronic reports at the Mid-year, pre- and post-Annual Board meetings

  • coordinate conjoint projects approved by the BoD, especially any "Faculty Excellence Seminars" and/or other conferences sponsored by both organizations

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